Accounts Payable and Admin ark

Handling receptionist duties as well as the accounts payable functions.

Key Responsibilities

Accounts Payable Duties:

• Process vendor invoices, verify accuracy, and obtain necessary approvals.

• Reconcile accounts payable transactions and resolve discrepancies.

• Maintain vendor records, including W-9 forms and payment terms.

• Coordinate with vendors regarding payment inquiries and resolve any issues.

Receptionist Duties:

• Greet visitors and provide excellent customer service.

• Answer and direct phone calls professionally.

• Manage incoming and outgoing mail, couriers, and deliveries.

• Maintain a tidy and welcoming front desk area.

Office Administration Duties:

• Order and maintain office supplies and equipment.

• Schedule meetings, appointments, and conference room bookings.

• Handle data entry, and general administrative tasks.

• Support Operations or other departments as needed.

Experience and Education

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).

• 1 or more years of experience in accounts payable, office administration, or reception.

Skills Required

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with accounting software and CANVA.

• Strong organizational and multitasking abilities.

• Excellent verbal and written communication skills.

• Attention to detail and problem-solving skills

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