Materials Coordinator jml
Position Responsibilities
The Material Coordinator I position is responsible for order processing, shipping, inbound material, after hours support, inventory control, maintaining clean warehouse work areas, packaging material supplies, equipment inspections and service support.
Responsibilities include but are not limited to:
Processing all sales order shipments in an efficient and timely manner. A timely manner is within 24 hours of receipt of pick ticket or item receipt from on inbound purchase order.
Verifying the quantity and the description of the material being shipped matches what is printed on the packing slip.
Ensure all credit card orders are processed before the material is shipped. Communicates with AP if customers are on credit hold.
Processing all receipt of goods in an efficient and timely manner. A timely manner is within 24 hours of delivery of material.
Verifying the quantity and the description of the material being received matches what is printed on the packing slip.
Responsible for running the open pick ticket report to ensure pick tickets are processed. Communicate to Inside Sales representative if an order is left on the shelf for more than 5 days.
Advise purchasing of product returns for credit and any discrepancies in shipments for Purchase Orders.
Ensure all inbound material is promptly and correctly routed, i.e., inbound purchases for orders vs. stock, inbound repairs, parts that should be routed to EPG, office materials.
Assist in handling of customer sales returns. Inspect returned items for condition and advise if credit can be issued.
Must support after-hour emergency calls as needed.
Ensure all work areas are clean and organized including workstations, packaging area, stock area, dock area, and warehouse staging areas. Areas are to be completely swept and all debris picked up and properly disposed of each day. Boxes that cannot be re-used should be thrown away and empty all trash containers into the outside garbage bin as needed.
Order an appropriate amount of shipping and office supplies as needed.
Shipping equipment such as: shipping manifest equipment, computer and packing slip printer, staging table should be kept clean and in good working order.
Perform cycle counts and reconcile any variances.
Research and resolve discrepancies related to inventory.
Lead the team with annual physical inventory counts.
Report inventory discrepancies to management for review and / or adjustment.
Be the Safety team lead for assigned site, identify, and correct any unsafe conditions in the work environment.
Ensure the shipping team is actively working and keeping the warehouse clean and organized.
Any other duties as assigned by supervisor /management.
Position Requirements
High School Diploma or equivalent
Computer literate and proficiency in Windows, E-mail, and an Order Management System.
The ability to use Microsoft Word and Excel is a plus.
Ability to use common office equipment: phone, calculator, PC, etc.
Self-starter that takes an initiative to get the job done, go beyond tasks that are routine, and with little or no direct supervision.
Excellent communication skills both verbal and written with Customers, Vendors, and Relevant Solutions personnel.
Desire to provide the highest level of customer service.
Ability to cross-train into other value-added activities.
Must be able to prioritize work and keep accurate and detailed records.
Must have effective analytical, organizational and problem-solving skills.
Ability to follow complex instructions and operating procedures.
Physical Requirements
Medium work: Exerting up to 50 pounds of force occasionally and/or up to 25 pounds of force constantly to move material for inbound and outbound shipping as well as into inventory.
Must be able to use dollies and pallet jacks to safely move heavy material when required.
Must be able safely drive a forklift to load and unload trucks or move material around in the warehouse (training to be provided onsite)
Must have good visual acuity.
