Office Administrator jml

Bookkeeping

• Compile financial information through reports from accounting records in QuickBooks and spreadsheets

• Keep paper and/or electronic files pertaining to customer orders and vendor invoices and packing lists.

Accounts Payable

• Maintain records of financial transactions by establishing accounts and posting entries

• Charge expenses to accounts by reviewing invoices; recording entries.

• Complete payments and control expenses by receiving, processing, verifying, and reconciling vendor invoices.

• Pay vendors by scheduling and preparing checks, and resolving invoice, or payment discrepancies.

• Maintain historical records through electronic and/or hard copy filing.

Accounts Receivable

• Collect all information needed to calculate invoices.

• Create invoices and send them to customers.

• Receive payments through various methods of payment, deposit, and record.

• Send reminders for payment and contact customers for late payment if required.

Human Resources/ Payroll

• Handle all payroll related functions including processing payroll, taxation forms and benefits.

• Maintaining employee data and handling payroll questions.

• Prepare weekly labor reports

• Maintain Employee HR records, insurances, and vacation schedules

• Maintain payroll records using time clock software, and prepare submittals to payroll service

• Maintain the Employee Handbook

General Office

• Reception- Receive visitors at the front desk by greeting, screening, and directing them appropriately.

• Answer incoming phone calls, screen, and forward to the appropriate party.

• Help to coordinate customer events at IMC.

• Collect and send out mail.

• Prepare transportation documents for both domestic and international machine and spare parts shipments

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