Staff Accountant ajc
ESSENTIAL FUNCTIONS:
Day-to-day, monthly and year-end operation support of Finance:
1. Performs general accounts analysis and reconciliations, including bank reconciliations, fixed assets, employer’s benefit costs, accruals, prepaid expenses and cash analysis.
2. Prepares and files all required external reporting to National Industries for the Blind and the General Services Administration.
3. Partner with Controller on entire month end close process in areas such as analyzing account activity, recording accruals, variance/fluctuation analysis and creation of financial reports
4. Prepare all internal sales reporting and responsible for all sales and use tax reporting.
5. Coordinate inventory cycle count process within NetSuite Smart Count. Performs related inventory variance investigations and report results while reviewing and processing all manual inventory adjustments.
6. Analyzes profit margins, standard costing, and inventory metrics such as obsolete inventory and inventory turnover.
7. Works with Business Unit leaders to perform financial review of quotes and bill of materials/routing for finished goods production parts.
8. Maintains and reports on all Wisconsin Rehabilitation Tax Credit customer contracts.
9. Prepares annual Accounts Payable Form 1099 reporting.
10. Performs deposits on checks received through desk scanner.
11. Serves as backup for accounts payable and customer order entry/billing.
Bi-weekly payroll for organization:
1. Collects, compiles, and enters payroll data using Paycom software.
2. Contacts various department supervisors for any missed time clock punches and approvals.
3. Investigates and corrects payroll discrepancies and errors.
4. Verifies and reconciles employee payroll deductions.
5. Processes payroll by established deadlines.
6. Processes new employees, terminations, transfers and promotions.
7. Addresses employees’ pay-related concerns and provides accurate payroll information.
8. Complete requests for pay-related documents including statements and verifications.
9. Prepares employee annual Form 1095 reporting.
10. Develops, manages and maintains comprehensive payroll records.
KEY COMPITENCIES:
· Strong organizational skills and ability to prioritize workload to meet tight deadlines in a fast-paced and dynamic work environment.
· Analytical and problem-solving skills
· Strict attention to detail and good record-keeping skills
· Ability to monitor, collect and analyze data to ensure compliance with applicable standards (i.e., GAAP), rules, regulations and systems of internal control. Ability to accurately interpret and evaluate results, and to create financial reports, documentation, and presentations of findings.
· Hands-on detail-oriented tasks.
· Team player and can collaborate with other teams in the organization.
· High level of interpersonal skills with demonstrated poise, tact, confidentiality, and diplomacy
· High level of professional knowledge and skill in accounting. Keeps current with developments and trends.
· Understanding impact of payroll and accounts payable processing has on accounting records. Keeps current with developments and trends in accounts payable and payroll.
· Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management.
· A passion for the goal of employing blind and visually impaired individuals and a demonstrated mission-first mentality.
REQUIRED EDUCATION AND EXPERIENCE:
· Minimum of bachelor’s degree in accounting or finance, CPA is a plus.
· Minimum of 3-5 years of experience in accounting.
· Minimum of 1 year of cost accounting experience regarding manufacturing inventory.
· Accurate keyboarding skills.
· Strong computer skills.
· Knowledge and experience with ERP and hosted payroll processing systems (NetSuite and Paycom a plus).
· Familiarity with multiple payment methods (check, ACH, wire transfer, etc.).
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to communicate verbally and in writing. The employee is required to be mobile both in and out of doors. This job requires the ability to occasionally lift office products and supplies up to 40 pounds.
